Email Writing

1. Your College is planning to organise a „Prize distribution Programme.” This
Programme Will be held in the College Auditorium. Draft an E-Mail in a proper
format to be sent to a famous and distinguished personality in order to invite him/her for the Programme. Give complete programme schedule and Agenda/details about the event.


Subject: Invitation for Prize Distribution Programme

Dear Dilipji,

I hope this email finds you in the best of health and spirits. I am writing to invite you to our upcoming Prize Distribution Programme which will be held on 5th March 2023 at 4 p.m. in the College Auditorium.

As one of the most well-respected and distinguished personalities in education sector, we believe your presence at our event will be an honor for our students, faculty and staff. We believe that your participation in this event will motivate and inspire our students to achieve greater heights in their academic and extracurricular pursuits.

Here are the details of the programme:

Date: 5March 2023
Time: 4 p.m.
Venue: College Auditorium


Welcome Address
Presentation of Annual Report
Prize Distribution
Keynote Speech by Dilip Choudhary
Vote of Thanks
We would be grateful if you could spare some time from your busy schedule to attend the event and address our students with your inspiring words of wisdom. We assure you that your time and presence will be deeply appreciated by everyone in the college.

Thank you for considering our invitation. We look forward to your favorable response.


Ashish Derkar
Representative of Students Committee
Mahatma Gandhi Jr College Gadchandur

2. You are looking forward to start a computer institute in your area. You initially needed 20pcs. Prepare an e -mail to the city dealer of Dell computer demanding a moderate quotations for the same.(100 to 150 word)

To. …………

Subject: Request for Quotation – Purchase of 20 Dell Computers

Dear [City Dealer’s Name],

I hope this email finds you well. I am writing to express my interest in purchasing 20 Dell computers for the upcoming establishment of a computer institute in our local area.

To ensure the success of our institute, we are seeking competitive quotations for these computers. We are interested in mid-range desktops or laptops suitable for educational purposes. Our budget allows for moderate pricing, and we are looking for a cost-effective solution without compromising on performance and reliability.

Could you please provide us with a detailed quotation for 20 Dell computers that meet our requirements? Additionally, we would appreciate information on any bulk purchase discounts, warranty options, and the estimated delivery timeline.

Your prompt response would be greatly appreciated as we are eager to make a decision soon. Thank you for your assistance, and we look forward to potentially establishing a fruitful business partnership.

Best regards,

[Your Name]
[Your Contact Information]

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