EMAIL Writing : Perfect Format and 3 Examples

What is Email Writing?

Electronic mail (email) is one of the most commonly used services on the internet, allowing people to send messages to one or more recipient.

What is Formal Email?

An email writing for business communication or professional use is a formal email. The email written for any government department, school authority, company or any officers are the formal emails. Use of polite and formal words, the reason for writing mail, clarity, proper greeting and closing are some of the features of the formal email writing.

Format for EMAIL Writing

How can I write email ?

Include a clear subject line and a proper greeting. Keep your message concise, use professional language, and proofread before sending.

Example/Sample of EMAIL Writing to Principal

Write an email . 

You are the college representative and your Principal has assigned you the task of writing an email to the Divisional Officer , Satpuda Mountain Ranges , Nagpur , seeking permission for the mountaineering expedition to be organized by your college. 

_____________________________________________
From: student12@gmail.com
_____________________________________________
To: divisionalofficerngp@gmail.com
_____________________________________________
CC/BCC: 
_____________________________________________
Subject : Regarding permission for the mountaineering

Respected Sir,

I am Manoj Bhaye a college representative of Mahatma Gandhi College of Science Chandrapur. Our college has planned some outdoor and adventurous activities. Mountaineering is one of them. The principal has assigned me the task of getting permission for it.
 As a college representative, I request you to grant us permission for the mountaineering on the Satpuda Mountain Ranges. A batch of 20 students will be the participants. We have basic knowledge of the mountaineering. The participants are capable of mountaineering. We all meet the requirements for the expedition. We will be abide by the rules and regulations.
Kindly do the necessary and grant us permission for mountaineering expedition.

Thanking you,

Regards 

Manoj Bhaye
Class : Std 11th
Mahatma Gandhi College of Science
Chandrapur (MS)

Attachment : 1. a list of students 2. Their fitness certificates

Expansion of Idea

EMAIL Writing to Editor

You are Tarun Nasake a resident of 96,Model Basti, Nagpur . Compose an email to  the editor of the Lokmat Times, telling him about the nuisance of loud speaker in your area.

_____________________________________________
From: tarunnasake@gmail.com
_____________________________________________
To: editorlokmattimes@gmail.com
_____________________________________________
CC/BCC: 
_____________________________________________
Subject :  Nuisance of Loud Speakers

Sir,

     Kindly publish my letter in your esteem newspaper.

I am the resident of Model Basti, Nagpur  I would like to draw your attention towards the sound pollution in our area. Many students from our area are studying in Std 10, Std 12. Their board exam is scheduled in the next month. They need a peaceful atmosphere for study. But prayers in the nearby temple,   masjid and gurudwara are causing disturbancesd.   Because prayers are done through loud speakers at different times of the day .

     If the prayers are done silently or using headphones by the devotees, there would be no disturbances. Students would get peaceful time for study. Concerning authorities should declare this area as a silent zone during examination period . Kindly do the needful.

Thanking you,

Regards,

Tarun Nasake

Email Writing to a Friend

3 Imagine that your friend really need a confidence building message. Send him/her an email communicating  the same advice.

_____________________________________________
From: tarunnasake@gmail.com
_____________________________________________
To: ganeshpal73@gmail.com
_____________________________________________
CC/BCC: 
_____________________________________________

Dear Ganesh,

I am really shocked about your decision of discontinuing the study the reason behind that made me surprised. Failure or low score is not the end. You scored low in H.S.C. and want to discontinue study.
It’s not good to quit when thing go wrong. Stick to your effort, you might succeed next year. Many courses are available after H.S.C. Join one of them. Remember ‘quitter never wins, winner never quits’. Success may be near when it seems  far. Be strong and face the world before you. Trying hard will take you to the desired goal. There are many other things in the life that can be done.
Please do write soon and often. So think over your decision with positive outlook.

Yours lovingly,
Tarun Nasake

What is CC and BCC in email?

“CC” stands for “carbon copy,” and “BCC” stands for “blind carbon copy.” When you CC someone on an email, they receive a copy of the email, and all recipients can see that they were copied. On the other hand, when you BCC someone, they also receive a copy, but their email address is not visible to other recipients. BCC is useful when you want to protect the privacy of email addresses or keep certain recipients unknown to each other.