Letter Writing : Placing An Order

Letter Writing : Placing An Order

1.You are Rahul Patil, proprietor of Global Stations, Gandhi Vihar, Mumbai. Write to Ajanta Paper Mart, New Delhi, placing an order for stationery items for your shop. 

Subject: Order for Stationery Items

Dear Ajanta Paper Mart,

I hope this letter finds you well. I am Rahul Patil, the proprietor of Global Stations in Gandhi Vihar, Mumbai. I am writing to place an order for stationery items for my shop.

Please find the list of items and quantities below:

1. 100 packs of A4 size paper

2. 50 boxes of ballpoint pens (blue ink)

3. 20 reams of white legal-size envelopes

4. 30 sets of assorted colored markers

5. 40 packs of sticky notes (assorted colors)

6. 50 packs of adhesive tape

Kindly provide a competitive price quote for the mentioned items, including any applicable taxes and delivery charges. Additionally, specify the payment terms and estimated delivery time.

I would appreciate it if you could process this order at your earliest convenience. If there are any promotions or discounts available, please inform me.

Thank you for your prompt attention to this matter. I look forward to a successful business relationship.


Rahul Patil

Global Stations

Gandhi Vihar, Mumbai

2.You are the director of Aimsoft Computer Institute. You need desk top computers for your institute. Write a letter to the manager of Orient Systems. Nagpur, inviting a quotation for the same.

Subject: Request for Quotation – Desktop Computers

Dear Manager,

I trust this letter finds you in good health. I am writing to you in my capacity as the Director of Aimsoft Computer Institute. We are currently in the process of upgrading our computer systems and are interested in acquiring desktop computers for our institute.

After researching various options, we have identified Orient Systems as a reputed provider of quality computer systems. Therefore, we would like to invite you to submit a quotation for the following specifications:

1. Desktop Computers: Intel Core i5, 8GB RAM, 1TB HDD, 21.5-inch monitor

2. Operating System: Windows 10 Professional

3. Additional Software: Microsoft Office Suite (latest version)

4. Warranty and Support details

Please include any available discounts, payment terms, and delivery information in your quotation. Additionally, if there are any customization options or bulk purchase benefits, kindly provide details.

The quantity required is 30 units. We aim to finalize our decision by [mention a specific date], so we appreciate your prompt response.

You may send the quotation to [your email address] or fax it to [your fax number]. Should you have any questions or require further clarification, feel free to contact me at [your contact number].

We look forward to the possibility of establishing a business relationship with Orient Systems and appreciate your attention to this matter.

Thank you for your time and consideration.


[Your Full Name]


Aimsoft Computer Institute

[Your Contact Information]

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