MASTER EMAIL WRITING
Learn the Format • Understand the Language • Practise Writing
Std. 11 & 12 Maharashtra State BoardEnglish For Me | englishforme.in
1. What is Email Writing?
An email (electronic mail) is a method of sending messages through the internet. It is used for sharing information, making requests, giving suggestions, inviting people and communicating formally or informally.
Remember: An effective email should be clear, brief, polite and purposeful.
2. Types of Emails
Formal Email
Used for official or professional communication.
- Writing to the Principal
- Applying for a job
- Making a complaint
- Requesting information
Informal Email
Used for personal communication.
- Writing to a friend
- Inviting a relative
- Sharing experiences
- Congratulating someone
3. Correct Format of an Email
To: Receiver’s email address
Subject: Short description of the purpose
Salutation: Respected Sir/Madam, / Dear Rahul,
Opening: I am writing this email to…
Main Body: Explain the purpose in simple paragraphs.
Closing: I hope you will consider my request.
Subscription: Yours faithfully / Yours lovingly
Name: Your name
Note: In an actual email, the To field contains the receiver’s email address. Follow the format prescribed by your examination question.
4. Useful Expressions for Email Writing
- I am writing this email to inform you that…
- I would like to draw your attention to…
- I hope you are doing well.
- This email is regarding…
- I kindly request you to…
- I would be grateful if you could…
- Could you please…
- Thank you for your consideration.
- I look forward to your reply.
- Hope to hear from you soon.
5. Model Email – Formal
To: principal.school@example.com
Subject: Request for Permission to Organise a Tree Plantation Programme
Respected Sir,
I am writing this email to seek your permission to organise a tree plantation programme in our school campus on the occasion of World Environment Day.
Our students are interested in planting saplings and spreading awareness about environmental protection. We propose to organise the programme with the help of our teachers and the Eco Club.
I kindly request you to grant us permission and provide the necessary guidance.
Thank you for your consideration.
Yours faithfully,
Rahul Sharma
Student Representative
6. Model Email – Informal
To: friend@example.com
Subject: Invitation to My Birthday Party
Dear Amit,
How are you? I hope everything is fine with you.
I am celebrating my birthday next Sunday. I have organised a small party at my home at 6 p.m. I would be very happy if you joined us on this special occasion.
Please come and make the celebration memorable. Convey my regards to your parents.
With love,
Rahul
7. Quick Knowledge Check
Choose the correct answer.
Q1. Which part tells the reader the purpose of an email?
Q2. Which is suitable for a formal email?
Q3. Which expression is appropriate for making a polite request?
8. Guided Writing Practice
Situation: You are Rahul, a student of Std. XII. Write an email to the Principal requesting permission to organise a cleanliness drive in your school.
Think about: Purpose – Reason – Activities – Request – Closing.
9. My Email Writing Laboratory
Select a situation and compose your own email.
Aim for approximately 80–120 words, or follow the word limit given in your examination question.
10. Self-Assessment Checklist
Tick the points you have completed.
The print option prints your completed email, not the entire lesson.
11. Challenge Yourself!
Write emails independently on the following topics:
- Write an email to the editor of a newspaper expressing concern about increasing plastic pollution.
- Write an email to your friend describing your experience of a college educational tour.
- Write an email to the Principal requesting a bonafide certificate.
- Write an email to a famous sportsperson requesting an interview for your college magazine.
- Write an email to a company asking for information about career opportunities.
Practice Makes Perfect!
Don’t just learn the format. Practise writing emails regularly.
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